Administrative Assistant

Information

Common information

ORGANIZATION OVERVIEW
JSI is a global nonprofit dedicated to improving people’s lives around the world through greater health, education, and socioeconomic equity for individuals and communities, and to providing an environment where people of passion can pursue this cause. We are more than 3,000 public health care and education experts driven by a passion to improve health and education services for all. Our fundamental goal is to ensure that all individuals can live their best and healthiest life, regardless of age or circumstances.

POSITION DESCRIPTION
JSI seeks a qualified Administrative Assistant for the USAID-funded projects in the Kyrgyz Republic. The Administrative Assistant will assist with all aspects of administrative support to staff including filing, travel, office mail and inventory. The Administrative Assistant will report to the Country Finance & Operations Director.

Qualification requirements

• Undergraduate Degree or its equivalent with a minimum of 3 to 5 years’ relevant experience preferably with international organizations/projects;
• Ability to work with others and to develop and maintain compatibility among project staff, partners, and recipients of assistance;
• Experience in organizing project events;
• Must have strong organizational skills and be able to prioritize and handle high-pressure situations;
• Ability to interpret financial and other quantitative information and reports;
• Able to handle quantitative information with accuracy and precision; resourceful in gathering information;
• Must exhibit high levels of professionalism, integrity and ethical values at all times;
• Able to manage tight deadlines and deliver high volumes of work with minimal supervision;
• Knowledge of financial reporting requirements;
• Excellent written and oral communication skills;
• Any relevant professional qualifications are an advantage;
• Strong knowledge of Microsoft Suite of software (Word, Excel, PowerPoint, etc.);
• Fluency in English, Russian and Kyrgyz is required.

Duties

• Provide support to administrative activities within JSI and USAID guidelines and regulations;
• File payment vouchers, supporting documentations, workshop and travel retirements;
• Ensure accurate record keeping for the office and handling official documents confidentially;
• Oversee office upkeep in terms of needed repairs and daily cleaning;
• Create and manage JSI welcome packages for visitors;
• Prepare and manage welcome materials for new staff including: orientation package, staff ID cards, business cards, office keys, telephone extensions and colleague contact information;
• Assist to arrange and coordinate staff retreats and office events;
• Support to logistical organization of workshops/seminars/conferences and trainings for partners and clients;
• Prepare workshops schedule/payment to participants;
• Coordinate all travel details/logistics for JSI staff, consultants and other visitors including booking hotel accommodations, airline reservations and arranging for airport and hotel pick-ups;
• Coordinate all records, assist with equipment inventory and storage of supplies/equipment for assigned offices;
• Provide translation support;
• Perform any other tasks assigned by the Branch Office Director and Country Finance & Operations Director.