Logistics Assistant (Bishkek)

Information

Common information

Acted has been operating in Kyrgyzstan since 1999, working to address the country’s main challenges by fostering opportunities for sustainable and inclusive development, especially for remote and marginalized communities. Over the years, Acted has built diverse sectoral expertise and used participatory approaches to build resilience across an array of sectors. As a result, Acted has long standing partnerships with communities, government agencies, civil society and international development partners. In line with Acted's global "3Zero" Strategy: Zero Exclusion, Zero Poverty, Zero Carbon, Acted in Kyrgyzstan works on strengthening civil society and good governance, gender equality, green economy and sustainable development, natural resource management and climate change adaptation, disaster risk reduction, preparedness and emergency response. 

Representative Office of Acted in Bishkek, is looking for qualified staff to fill the vacant position of "Logistics Assistant" to perform transparent and efficient procurement and logistics assistance for Acted programmes in Bishkek.

Qualification requirements

• Bachelor degree in economics, Business Administration, development studies or another relevant field;
• At least 2 years of experience in procurement/logistics department. 
• Prior work experience in implementing international/donor funded projects, preferably EU projects;
• Experience in procurement planning & asset management;
• Good communications skills, ability to work in a team, and personnel management skills;
• Commitment to ensuring accountability and transparency in all activities and decision-making;
• Good problem-solving skills, well organized and detailed oriented;
• Ability to analyze and interpret data, identify errors and prepare reports;
• Fluency in English, Kyrgyz and Russian;
• Proficient use of Microsoft Office and computer software skills;
• Autonomous, flexible, solution-oriented and motivated.

Duties

1. General objective 1 of the position: Specific Responsibilities

The Logistics Assistant’s general responsibilities include to support of the following at the capital office level:

• Implementing procurement according to Requests by Tasks of the Manager/Officer of Logistics Department.
• Providing assistance on National/ International Tender documents
• Assisiting on Framework Agreement preparations
• Conducting Inventory of Acted Property quarterly
• Conducting Inventory of state of buildings of Offices and Guest Houses quarterly
• Implementing requests on printing materials for Acted projects.
• Registering and following-up visibility items (t-shirts, jackets, caps, banners) delivered to Acted staff
• Implementing other responsibilities according to requests when needed.
• In addition, the Logistics Assistant bears overall responsibility for all assets purchased and/or belonging Acted’s procurement, logistic and security

General objective 2 of the position: Specific Responsibilities

• To render assistance to Managers of Departments to organize trainings and study groups;
• To perform efficient, transparent and timely procurement of rehabilitation projects in the capital office;
• To provide on-time delivery of goods, purchased for rehabilitation projects to the facility;
• To control the printing and publishing activities, also to produce control of producing visibility materials of the donors, agreed with coordination and relevant department managers;
• Observance and compliance with directions and procedures of Acted purchase and delivery direction;
• To perform efficient, transparent and timely procurement of quality and functioning equipment, and delivery for Acted programs;
• Preparation, filling in, collection and follow-up Order Forms and Purchase Order;
• Filling in and provision purchase report of Order Follow Up weekly;
• To perform accurate and efficient asset and stock management for Acted in Bishkek;
  • Performance of equipment management (allocation plan, supervision of maintenance and verification of its proper use, regular inventory and renewal);
  • Ensuring of accurate monthly inventory follow-up and asset management follow-up by project and by donor at the area level;
  • Ensuring of proper maintenance of Acted rented premises including offices and guesthouses as well as follow-up of the equipment stored in the rented premises at thecapital office level;
  • Motor asset follow-up
• To perform accurate, efficient and cost-efficient communication management;
  • Improve and proper support communication management of Acted;
  • Consideration legacy equipment, staff and procedures;
  • To Help to Manager in controlling equipment management through communication
• To provide safeguards abidance, relating to the mission;
  • To stand as a  responsible employee for the safety of Acted in Bishkek;
  • To follow safety regulations and evacuation plan of mission and to control observance;
  • Collection, analyzing and distribution information, relating to the Acted programs;
• To offer improvement and relevant changes in the Logistic system management to the Base Manager and Area Coordinator;
• To make a contribution to new project development, affording the technical assistance to Coordination;
• To provide accurate filling of all  pretreated documentation, notably:

  • Controlling  the purchase contracts and all necessary vouchers;

  • Controlling the delivery;

  • Renovated asset files with all necessary documents (vouchers, technical direction, repair documents)

General objective 3: Additional Responsibilities

• Monthly reports (consolidated monthly purchased goods and current goods reports, through the communication assets);
• Monthly and quarterly update of equipment follow-up and inventory tables for the capital office;
• Consolidated asset management report;
• Production and timely submission of purchase report;
• Stock condition report;
• Improved internal purchase management;
• Improved purchase management;
• Provide any support for the good functioning of Acted whenever requested by Acted Coordination;

Conditions

All interested candidates are required to submit CV and Cover Letter in English explaining their motivation to apply to Acted with the subject line “Logistics Assistant - Bishkek” and three references to the following email: kyrgyzstan.jobs@acted.org. The deadline for application is 23:59 p.m., September 22, 2024.

Acted is an equal opportunities employer. Female and minority candidates are encouraged to apply.  

Acted offers a competitive remuneration and benefits package, including comprehensive medical insurance, and opportunities for regional and international travel, training and promotion.