Published: | 02.07.2024 11:00:00 |
Deadline: | 17.07.2024 23:59:59 remained 12 days |
Salary: | According to the interview results |
Work experience: | A minimum of 2 years of relevant working experience |
Location: | Osh |
Type of involvement: | full time |
Schedule: | from 9:00 to 18:00 |
The Project Assistant is expected to work under a project that deals with improving migration management and migrant protection in select Central Asian countries. The specific objectives are: to enhance a gender-sensitive and rights-based comprehensive migration governance in Pakistan, Kazakhstan, Kyrgyzstan, Tajikistan, and Uzbekistan; and to support informed decision-making and resilience of migrants at the personal, family and community level in Afghanistan, Pakistan, Kyrgyzstan, Tajikistan, and Uzbekistan covering the full migration cycle and in respect of gender and human rights considerations.
In particular, the Project Assistant will support activities that deal with migration governance, community education and awareness raising. S/he will work under the supervision of the Senior Project Manager based in Vienna, Austria.
Position-Specific Expertise:
Position-Specific Qualifications and Language Skills:
Required Expertise:
Qualifications, Experience and Language Skills:
Functional Overview
The Team Assistant is responsible for the smooth, efficient and reliable administrative support to managers and project(s) staff for project(s)-related activities. S/he works in close collaboration with project(s) team members and provides guidance to new staff/personnel on the regulatory framework, standard administrative practices and operating procedures of ICMPD.
Key Results
Support to Project Implementation: Routine correspondence drafted and prepared. Reports, technical documents, and communication materials compiled and formatted in accordance with standard ICMPD operating procedures. Presentation materials compiled and prepared using appropriate technology/software. Databases updated and maintained e.g. mailing lists, document tracking systems and management reporting systems on the status and completion of work plans.
Support to Project Operations: Administrative support provided to the recruitment of experts (including preparation of vacancy notices) and support to procurement and contracting services. Expert and project(s) team members’ travel organized in a timely manner including calculations for Daily Subsistence Allowance (DSA), visa, travel and hotel arrangements and travel authorizations and claims. Contracts with service providers and experts/consultants regularly monitored and payments implemented according to payment schedules. Standard ICMPD administrative practices implemented in line with standard operating procedures.
Support to Events and Meetings: Logistical arrangements efficiently undertaken for internal/external meetings and other events, including preparation of invitation letters, compilation and distribution of working documents and other materials. Meeting facilities organised, arrangements made for accommodation, any social programme, catering, audio-visual equipment and logistics for arrivals and departures. Visa and travel arrangements coordinated and prepared together with travel authorizations/claims for the participants/staff /personnel. Cost estimates calculated, including DSA and payment(s) prepared. Minutes and/or notes of internal meetings accurately prepared.
Grade: LS1.
Compensation: Annual gross salary as per increment 1 of the applicable grade and salary scale for the duty station.
Allowances and Benefits: Health and Accident Insurance and six weeks’ annual leave.
Duration of Assignment: 1 year.
The International Centre for Migration Policy Development (ICMPD) is an international organisation, with 20 Member States and working in more than 90 countries worldwide. Contributing to the development of better and safer migration policies and programmes, ICMPD takes a holistic approach to migration: structurally linking policy and research, cooperation, community outreach, and capacity development. With over 500 staff members, it takes a regional approach in its work towards efficient cooperation and partnerships along key migration routes, with a focus on Africa, Central and South Asia, Europe, Mediterranean, and the Middle East.
Founded in 1993 with headquarters in Vienna and liaison office in Brussels, ICMPD holds UN observer status and cooperates with more than 200 partners including EU institutions, UN agencies, Member States, and several countries. ICMPD receives contributions from its Member States and bilateral donors, the European Commission, UN partners, and other multilateral institutions.
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