Logistics Assistant

Information

Common information

The Public Foundation Kyrgyzstan Mountain Societies Development Support Programme (MSDSP KG) is an initiative of the Aga Khan Foundation, established in 2006. MSDSP aspires to improve the quality of life and self-reliance of people in the Kyrgyz Republic through inclusive and innovative community-driven solutions, constant learning, and integrity. It implements a range of integrated interventions in agriculture and food security, climate resilience, work and enterprise, education and early childhood development, health and nutrition, as well as civil society development and promotion of gender equality in collaboration with community-based groups and local government authorities. MSDSP is active in many of the most remote and vulnerable communities in the Kyrgyz Republic, particularly in the rural and peri-urban areas, covering a total population of more than 520,000 people. For more information, please refer to www.akdn.org.

Reports to:  Administrative Coordinator

Job purpose: The Logistician role ensures the efficient management of AKF’s fleet, transportation, and logistics operations, including vehicle maintenance and staff transport. The role also involves managing the receipt, inspection, and distribution of goods, maintaining accurate inventory records.

Qualification requirements

Education  

University degree in  finance, business, supply chain, logistics or economics, or law 

Experience  

-          Prior experience as a logistics assistant;

-          Experience in an international setting with international organizations is an asset.

Skills/Competencies  

·       Strong PC skills (Word, Excel, MS Outlook and Power Point)  

·       Excellent interpersonal, written and communication skills 

·       The ability to use office equipment such as switchboards, fax machines and photocopiers 

·       The ability to work in multi-disciplinary and multi-cultural team  

·       Effective organizational skills 

Time Management skills 

Languages  

Excellent knowledge of Kyrgyz, Russian languages. English language is preferable 

Duties

1.Vendor & Supplier Communication

·         Process communications with vendors and suppliers to ensure the quality receipt of goods or direct delivery to project sites. 

2.Goods Receipt & Distribution

·         Receive goods and inventories from vendors based on Good Receive Note (GRN).

·         Organize the distribution of goods to the requester using internal GRN.

3. Goods Inspection

·         Provide inspection of goods for the requester to ensure compliance with specifications.

4.Inventory Management

·         Support and assist administration in the physical verification assets for inventory.

·         Maintain and update ensure accurate stock management.

5. Vendor & Service Provider Management

·         Manage relationships with vendors, service providers, and landlords, ensuring timely invoicing and payment. 

6. Courier Services

·         Order and manage payment for courier services.

7. Fleet & Transport Management

·         Manage the AKF fleet, including maintaining log books and overseeing vehicle maintenance.

·         Organize and manage staff transportation, ensuring safety during movements.

·         Process requests for the movement of staff and materials.

8. Additional Duties

·         Perform other reasonable duties as requested by the line manager, commensurate with the position.

Conditions

Interested and qualified candidates should express their interest in writing by submitting their applications by October 6, 2024, 18:00 (Bishkek time) to the following email address msdspkg.hr@akdn.org: , indicating the job title and their name in the subject line.

For example: "Logistics Assistant_Your Name," and attach the following documents:

1. Cover letter, no more than 200 words;
2. CV;
3. Contact information for two referees;
4. Copies of educational documents verifying qualifications.

Applications that do not meet the above requirements will not be considered.

Only shortlisted candidates will be contacted and invited for interviews.

“The Aga Khan Foundation (AKF) is committed to safeguarding, which means it promotes respectful relations with and between all staff, associates, beneficiaries and wider communities with whom it works, and takes all reasonable measures to prevent harm, including all forms of sexual exploitation, abuse, harassment (PSEAH), bullying, discrimination, harassment and abuse of power that may arise from contact with its staff, programmes or operations.

AKF also adheres to child safeguarding principles, as set out by the Universal Declaration of Human Rights and the Convention on the Rights of the Child.

All selected candidates will undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s), employment history and any potential history of misconduct. Selected candidates may be required to provide additional information to conduct a full background check.

All employees of AKF are required to adhere to the organizational safeguarding standards and principles and at all times to act with dignity, respect and to contribute to a safe environment free from any type of harassment, abuse or discrimination.”