Visas and Accreditation Assistant

Information

Common information

Duties

With minimal supervision and guidance from the General Services Officer, the incumbent will serve as Administrative Assistant for the Visas and Accreditation section of the General Services Office (GSO) of the Management section of the embassy.  Incumbent is responsible for functions essential to effective and efficient operations of travel visa support, accreditation of American diplomats, and vehicle registration.  The nature of the position often requires communicating with various entities including private sector entities, non-governmental organizations, regional and host governments, and high-level officials such as the Ministry of Foreign Affairs of the Kyrgyz Republic (MFA), local police, tour agencies, and U.S. and other embassies.  For this reason, the incumbent is expected to exude a high level of professionalism at all times.  Incumbent coordinates with other embassies and local government officials in order to process embassy employees’ visas for travel to other countries.  Also serves as the embassy liaison with the Diplomatic Service department of the MFA and the local traffic police concerning all privately-owned vehicle (POV) registration matters for U.S. diplomats.

Qualification requirements

Qualifications and Evaluations

Requirements:

EXPERIENCE: Two years of clerical experience with extensive public contacts is required in customer oriented spheres and/or visa, travel related work.  Six months of supervisory experience required.

JOB KNOWLEDGE: A good working knowledge of 14 FAM.  Knowledge of all rules and regulations on Kyrgyz and other countries visa rules.  Knowledge of MFA regulations on accreditation of American employees.  The structure of MFA Protocol Department and Consular Department, Diplomatic Service.  All rules and regulations on POV registration and procedures of annual technical inspection.  Knowledge of travel rules for U.S. diplomats and other visitors to Kyrgyzstan.

Education Requirements:

Two years of college studies is required.

Evaluations:

LANGUAGE: Good working knowledge (speaking/reading/writing) of English is required. Fluent knowledge (speaking/reading/writing) of Russian is required. (This may be tested).

SKILLS AND ABILITIES: Good computer skills are required (Word, Excel, Internet, Outlook).  Good organizational skills, ability to work in a team, time management skills.  Ability to work with strict deadlines.  Excellent customer service skills.  (This may be tested).

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Embassy provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Duties

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Embassy in Bishkek, Kyrgyz Republic may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources (HR) office.

The pay plan is assigned at the time of the conditional offer letter by the HR office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application.  Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)          AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.) and for additional employment considerations, please visit the following link:  https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf

Conditions

How to Apply:

To apply for this position, click the “Submit Application” button.  For more information on how to apply visit the embassy's internet site: https://kg.usembassy.gov/jobs/

Required Documents:

To qualify for this position, you MUST submit the requested degree and/or transcripts as verification of educational requirement by the closing date of this announcement.  Failure to provide requested information, or if the information is insufficient to verify eligibility, may result in disqualification for this position.

• College/University Diploma


• College/University Transcript


• Residency and/or Work Permit (required document for citizens of other countries only)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via phone or email. 

The complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the HR office.

Thank you for your application and your interest in working at the U.S. Embassy in Bishkek, Kyrgyz Republic.