Corporate Services Officer(Finance) Extended till 11 December

Information

Common information

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Qualification requirements

Essential qualifications, skills and experience  

Our ideal candidate has:

• Proficiency in written and spoken English and Russian (C1 under the CEFR or equivalent).
• Experience in Finance and administrative work in a similar environment. 
• Previous use of financial management systems would be an asset.
• Strong analytical skills.
• Excellent hands-on knowledge of MS Excel and other MS Office programmes.
• Ability to effectively communicate with internal and external stakeholders, verbally and in writing.
• Precision in implementing tasks, meticulous attention to detail.
• Bachelor’s degree in Finance, Accounting, Business Administration or related field; or relevant professional accounting certification. 

Desirable qualifications, skills and experience  

Good to have:

• Proficiency in spoken Kyrgyz.

Required behaviours  

Communicating and Influencing, Making Effective Decisions, Managing a Quality Service, Working Together

Duties

Job Category  

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory  

Finance, Procurement

Job Description (Roles and Responsibilities)  

The British Embassy in Bishkek is part of a world-wide diplomatic network, representing British political, economic and consular interests overseas and is now looking for a Corporate Services Officer-Finance.

Support a diverse range of stakeholders on financial matters, processing payments.  Support to the Embassy’s Corporate Services Manager through monitoring actual spend, and accurate forecasting of spend, of the Embassy’s administrative budget.

The role entails:

Financial Management - 40%

• Responsible for compliance with financial procedures including Distribution Sets, Invoices, Debit and Credit memos, Miscellaneous Receipts and Network Post Accounts, including correctly accounting for spend and reducing the risk of fraud.
• Receive, review and submit invoices to the FCDO’s Global Transaction Processing Centre (GTPC) in Manila for processing; investigate problem invoices and resolve within deadlines provided.
• Preparation of weekly local currency payments and processing payments via credit cards.
• Monitor and where required highlight or escalate key performance indicators.
• Act as local contact for invoices and local payments.
• Monitor cash and bank account and liaise with the GTPC on unreconciled items.
• Responsible for cash box, including maintenance of balance, administration and monthly count.
• Prepare recharges, manual invoice requests, cash-in transit forms and cheques at Post.
• Identify and report on potential efficiencies to maximise value for money for the administrative budget.
• Respond to queries from Senior Management, GTPC and Finance Hub on transactions and act as a main point of contact for GTPC teams and the wider Embassy team for Finance/ Accounts related queries.
• Manage relationship with local bank, local tax office and other stakeholders for finance related matters.
• Monthly update of financial spend records on FCDO finance system, monthly finance housekeeping, accurate forecasting of spend, preparation of cash funding profiles.

Procurement - 30%

• Acts as lead Post requisitioner and receiver for purchasing and supplier maintenance processes.
• Assist with compliance e.g. setting up new suppliers and reviewing existing supplier lists.
• Manage the local contracts database, flagging contract expiration dates and aggregate spend with suppliers.
• Act as global procurement card (credit card) holder for the Corporate Services team.

Payroll - 30%

• Calculate and process monthly salaries and taxation of CBS, including all relevant monthly/yearly statements.
• Prepare statutory returns to local authorities, including social protection allowances, VAT returns, recoveries etc.
• Ensure compliant Corporate Services finance record retention at Post.
• Manage the relationship with the tax office.
• Administration of CBS Medical Insurance.

Conditions

Grade  

Administrative Officer (AO)

Type of Position  

Full-time, Permanent

Working hours per week  

36 hours

Region  

Europe, Eastern Europe & Central Asia

Country/Territory  

Kyrgyzstan

Location (City)  

Bishkek

Type of Post  

British Embassy

Number of vacancies  

1

Salary Currency  

USD

Salary  

USD 1,713 plus 13th salary

Start Date  

13 January 2025

Other benefits and conditions of employment  

This is a full-time and permanent position. 

Working hours from: Monday to Friday 09.00-17.30.   

The job is partly suited to flexible working patterns; and the Embassy’s policy on working hours and working from home will allow the job-holder to take a flexible approach. Weekly conditioned hours – 36 hrs.

The gross salary per month is 1,713 USD. Please note 13th monthly salary is paid pro rata in November.

The successful candidate will be subject to a professional background check and security clearance and 3-month probation period (permanent contracts).

All applicants should have a pre-existing legal status to live and work in Kyrgyzstan. The British Embassy does not facilitate/sponsor visa applications and work permits. Staff recruited locally by the British Embassy in Kyrgyzstan are subject to terms and conditions service according to Kyrgyz employment.

British Embassy Bishkek puts a strong emphasis on Learning & Development. Regular on the job training is supplemented by training and mentoring options, classroom sessions and the possibility to travel overseas (where appropriate) e.g. for training and work. 

Additional information  

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

*Please note, Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.”