Procurement Assistant

Information

Common information

Background

The Aga Khan Foundation (AKF) brings together human, financial and technical resources to address some of the challenges faced by the poorest communities in the world. With an emphasis on women and girls, AKF invests in human potential, expanding opportunities and improving quality of life. AKF was established in the Kyrgyz Republic to support sustainable socio-economic development in mountain communities by building partnerships. AKF aspires to improve the quality of life and self-reliance of young people and women in the Kyrgyz Republic through inclusive and innovative community driven solutions, constant learning, and integrity.

Job purpose: Ensure overall support and assistance in procurement processes of AKF/MSDSP KG in order to ensure effective and efficient operations in the office

Reports to: Procurement and Administration Manager

Qualification requirements

Education

University degree in business, management or related field.

Experience

·        1 year working experience in operational unit.

·        Basic knowledge of international procurement principles

·        Knowledge of local legislation of financial rules and regulations.

·        Work Experience in International Organization will be an asset.

Skills/Competencies

·       Strong PC skills (Word, Excel, MS Outlook and Power Point)

·       Excellent interpersonal, written and communication skills

·       The ability to use office equipment such as switchboards, fax machines and photocopiers scanners etc.

·       The ability to work in multi-disciplinary and multi-cultural team

·       Effective organizational skills

·       Time Management skills

Languages

Good verbal and written communication skills in Kyrgyz, Russian and English.

Duties

Assist in supporting role dealing with procurement to the program staff for successful implementation of program activities of AKF KG and MSDSP KG

·       Assist in managing the administrative process throughout the duration of the preparation of the all documentation dealing with procurement (registration of purchase request, preparation of the agreements with suppliers, goods/services receipt notes, goods/services delivery notes, collecting necessary information for purchases, maintain filing system of procurement documentation, etc.)

·       Coordinate with the program and administrative staff procurement process and plan work assignments to ensure timely delivery of results

·       Assist in provision of the purchased materials in full compliance with AKF/MSDSP regulations and KR legislation

·       Maintain appropriated records to ensure that procurement process is accurately documented for accountability

·       Ensure correct and timely payment for goods/works/services in accordance with internal procedures

·       Providing full procurement services for assigned Procurement cases.

·       Monitoring of supplier’s performance with respect to the quality and timely delivery of goods and services

·       Conduct the regular update of agreements’ database and the suppliers’ database

·       Perform registration of Payment Documents into the internal financial system

·       Follow internal regulations of AKF/MSDSP KG

·       Data input into the internal reporting systems

·       Perform other related field duties as assigned by the Line Manager

Conditions

Interested and qualified candidates should express their interest in writing by submitting their applications by September 25, 2024, 18:00 (Bishkek time) to the following email address akf.hr.kg@akdn.org  , indicating the job title and their name in the subject line.

For example: "Procurement Assistant_Your Name," and attach the following documents:

1.     Cover letter, no more than 200 words;

2.     CV;

3.     Contact information for two referees;

4.     Copies of educational documents verifying qualifications.

Applications that do not meet the above requirements will not be considered.

Only shortlisted candidates will be contacted and invited for interviews.

“The Aga Khan Foundation (AKF) is committed to safeguarding, which means it promotes respectful relations with and between all staff, associates, beneficiaries and wider communities with whom it works, and takes all reasonable measures to prevent harm, including all forms of sexual exploitation, abuse, harassment (PSEAH), bullying, discrimination, harassment and abuse of power that may arise from contact with its staff, programmes or operations.

AKF also adheres to child safeguarding principles, as set out by the Universal Declaration of Human Rights and the Convention on the Rights of the Child.

All selected candidates will undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s), employment history and any potential history of misconduct. Selected candidates may be required to provide additional information to conduct a full background check.

All employees of AKF are required to adhere to the organizational safeguarding standards and principles and at all times to act with dignity, respect and to contribute to a safe environment free from any type of harassment, abuse or discrimination.