Finance, procurement and compliance Officer

Information

Common information

Job Purpose

1.     Manage the documentation for Payment and other Finance related support.

2.     Provide administrative and financial support to SFAO/ Central Asia Director.

3.     Grants

4.     Security

Qualification requirements

Essential

• Financial degree or equivalent in a related subject
• At least 2 years’ managing finance and administration for an NGO, INGO project/office in Kyrgyzstan,
• Experience of accounting for funds from international funders, including grant audits
• Experience of developing budgets and financial forecasts, monitoring and reporting
• Systems development and management (financial and others)
• Negotiating best value contractual agreements with service providers
• Financial capacity building of non-finance managers
• Working with Grants/ Grants Management
• Fluent in spoken and written Russian
• Good grasp of spoken and written English and Kyrgyz
• Good understanding of Kyrgyzstan legal and labour law requirements for INGOs
• Good interpersonal skills and communication skills
• Excellent computer literacy and knowledge of Microsoft Office applications - Word, Excel, Power point, internet, etc.
• Good knowledge of accountancy packages
• Ability to work in a dispersed team
• Ability to work under pressure and to tight deadlines – to be able to prioritize clearly
• Personal and professional integrity
• Flexibility, initiative and a “can do” attitude
• Meticulous attention to detail

Desirable:

• Qualification in Management
• ACA/ACCA/CIMA
• Audit training with a reputable company
• Management of security in an INGO context
• Working with partner organizations (establishing and operationalising partnership agreements, capacity building)
• Internal audit
• Business planning
• HR Management
• Knowledge of peacebuilding
• IT networking and maintenance

Duties

Finance

• Support SFAO Manager and Accountant in Finance matters.
• Coordinate proper execution of procurement of IA employees and full-time consultants
• Fundraising support with Budget development for new proposals
• Assistance in preparation of documents for the audit and audit follow ups.

Grants Management

• Prepare budget and grant agreements as well as financial forms, and payment schedules.
• To proceed with all necessary activities for conducting the Grants Training and signing the Grant agreements with grantees-local partners
• Providing support to partners and grantees in improving financial management, grant (budget monitoring, financial reporting training) if necessary;
• Review and approval of changes to the grant budget.
• Verification of supporting documents provided by partners and grantees for correctness and compliance with the requirements of the legislation of the Kyrgyz Republic, the Donors and International Alert;
• Conduct verification visits and assess the effectiveness and compliance of the ongoing program activities and financial expenditures of partners and grantees within the framework of the current project (grant);
• Providing grantee’s approved reports, filled Alert forms and needed information to SFAO Manager
• Providing support to partners and grantees in improving financial
• management, if necessary;
• Prepare Donor report for HQ.

Office administration systems, HR Management support  and Procurement

• Procurement of goods and services related to general operations of the CO and logistics
• Manage computer equipment, office supplies and other project assets;
• Maintain an inventory of all Alert assets;
• Keep the office in good order

Security Management

• Ensure that minimum operating security standards and procedures are implemented in the office;
• Develop and update Safety and Security Plan of the Country Office, security risk assessment;
• Maintain close relationship and timely update the HQ Security Manager on the Security matters of Country Office.
• Take out and maintain cost effective office insurance policies.
• Staff HR Management: support to SFAO in Staff HR Management and keep the HR documentation in good order,

Conditions

Please indicate your fee expectation in your email

Interested candidates should submit their Special IA application form (can be downloaded below), CV to the following email address Kyrgyzstan@international-alert.org before, 23:55 on 28 April 2024.

 Please NOTE without Special IA form your application will not be considered. We will contact only those who are gone through the longlist. 

The link to Application forms below:

https://drive.google.com/drive/u/0/folders/1RS7OAqZdn0RwSt1jjodMwyF4iktqgJke

The candidate is required to have  an Individual Entrepreneur Certificate.