Project Manager/Sub-Grant

Published: 31.10.2023 09:42:00
Deadline: 12.11.2023 23:59:59 The deadline for applications has expired
Salary: According to the interview results
Work experience: 4-5
Location: Bishkek
Type of involvement: full time
Schedule: 8:00 до 17:00

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Common information

Mercy Corps in the Kyrgyz Republic is pleased to announce the vacant position of Project Manager/Sub-Grant in the McGovern-Dole Food for Education and Child Nutrition Program. The position will be based in Bishkek or Osh.

About Mercy Corps

Mercy Corps is a global team of humanitarians working together on the front lines of today’s biggest crises to create a future of possibility, where everyone can prosper. Our mission: to alleviate suffering, poverty, and oppression by helping people build secure, productive, and just communities. In more than 40+ countries around the world, over 5,400+ team members work side by side with people living through poverty, disaster, violent conflict, and the acute impacts of climate change. In 1994 Mercy Corps became one of the first international non-governmental organizations to work in the newly independent Kyrgyzstan. Mercy Corps Kyrgyzstan attracted resources from more than 30 donor organizations, including the US, EU, UK governments, UN, private and corporate foundations, in the past 30 years to improve literacy and child nutrition, create access to clean drinking water, organize school orchards, provide emergency relief, address climate change, and build peace. Mercy Corps strategy for 2024-27 in Kyrgyzstan aims at enhancing access to food, water, and natural resources, while improving governance and conflict management capacity in vulnerable rural areas for resilient and inclusive communities.

Program / Department Summary

McGovern-Dole Food for Education and Child Nutrition Program financed by USDA aims to improve the literacy of primary school-age children and increase the use of best health, nutrition, and dietary practices among primary school students and their communities. Program team will carry out activities related to providing a combination of USDA-provided and locally purchased commodities to participating primary schools, infrastructure rehabilitation and provision of grants for kitchen equipment purchase, engaging local authorities and complementary activities that will address WASH infrastructure needs, training for school cooks and officials, and a social behavior change campaign with local health care workers and parents. The combination of policy advocacy, institutional capacity building, and infrastructure support to enable school feeding ensures the sustainability of literacy and nutritional gains for primary school age children and the primary schools. The project directly supports the Government of Kyrgyzstan’s new education strategy and the 2019 School Feeding Law and its corollaries.

General Position Summary

The Project Manager/Sub-Grant will support the McGovern-Dole program offering strong leadership and driving coordination of activities with the steady focus on curriculum development and training related to literacy improvement and orchard development projects. (S)he coordinates closely with the MC subgrant partners RTI and Borlaug Institute in target schools, and at the community level to ensure the provision of high-quality technical support. (S)he guides, coordinates, and monitors literacy and orchard promotion related activities, aimed at curriculum enhancement and training and contributes to improving best practices at national, regional, community, and household levels. The Project Manager/Sub-Grant central emphasis will be on literacy and orchard-specific goals related to curriculum development and training, while also working in concert with McGovern-Dole colleagues to seamlessly integrate nutrition-sensitive activities into the broader program. In addition to these responsibilities The Project Manager/Sub-Grant will exercise diligent supervision over the sub-grant component team staff, providing guidance for planning, forecasting and successful execution of the component activities, providing coaching and mentoring as necessary to ensure overall programmatic 

Qualification requirements

·      A BA/S or equivalent in project management/economics/accounting/finance required; advanced degree preferred.

·      At least 5 years of relevant field or management experience of complex, multi-dimensional programming including administering small subawards in an international environment.

·      At least 4 years’ experience in project management, grants management as well as an understanding of donor’ regulations required, international NGO/PVO field office experience is preferred.

·      Demonstrated experience and skills with managing and administrating subawards, and the proven ability to oversee a team that is responsible for monitoring subrecipients.

·      Strong skills and experience working with donors to obtain approvals and waivers as necessary for compliance with donor regulations.

·      Prior management experience and strong organizational skills.

·      Effective verbal and written communication, multi-tasking, organizational and prioritization skills.

·      Excellent oral and written English skills required; proficiency in English is required, written and spoken Kyrgyz and Russian.

·      Ability to work effectively with an ethnically diverse team in a sensitive environment.

·      Highly computer literate with proficiency in MS Office and related business and communication tools;

·      Excellent skills of working with databases and interpreting data;

Success Factors

·      Ability to deal with ambiguity and change;

·      Strong communication and organizational skills;

·      Ability to coordinate and lead team members;

·      Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.

·      Must be capable of working both individually and as part of a team;

·      Ability to analyze and propose solutions to problems;

·      Ability to work effectively in a fast-paced and changing environment.

Living Conditions / Environmental Conditions The position is based in Bishkek or Osh and requires frequent trips to the field.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.



·         Ensure that subawards are meticulously managed in strict accordance with Mercy Corps' Subaward Financial Management Manual, emphasizing effective project management and closely monitoring educational components.

·         Review subrecipient financial reports with precision, prioritizing correctness and completeness, and ensure that these reports are consistently submitted on time to support educational project management.

·         Provide necessary assistance to subrecipients concerning subrecipient prior approval, waiver requests, and other compliance matters, especially in relation to curriculum development and training, strengthening the educational foundation and project management.

·         Develop and conduct comprehensive subrecipient financial and compliance training workshops, with a strong focus on project management within the education sector and curriculum development.

·         Identify potential issues that may arise during the implementation of projects by the sub-grantees and make informed recommendations for project management improvements, especially in curriculum and training.

·         Prepare progress reports that highlight the achievements of sub-grantees, particularly focusing on education and training outcomes, a crucial aspect of effective project management.

·         Conduct regular audits of sub-grantees, with a particular emphasis on their adherence to educational standards and training protocols, ensuring effective project management practices.

·         Collaborate closely with subrecipients during budget development and any necessary amendments, ensuring that the educational component is robust and adequately resourced for efficient project management.

·         Supervise the sub-grant component team staff, guiding them in planning, forecasting, and executing activities centered on curriculum enhancement and training in the field of education, strengthening project management capabilities.

·         Manage the execution workflow, timelines, and deliverables of activities related to literacy improvement and the establishment of school gardens, enhancing the educational experience and effective project management.

·         Actively guide, coordinate, and monitor literacy and orchard promotion related activities, particularly in the context of curriculum development, a critical element of efficient project management.

·         Implement subaward management tools, templates, and methods conducive to curriculum enhancement and educational training while maintaining effective project management practices.

·         Conduct regular monitoring visits and coordinate support for partners to address any concerns or issues that may arise, ensuring timely response and support plans are executed in the context of educational projects and efficient project management.

·         Provide expert advice on quality standards as they relate to the educational sector, aligning with curriculum and training objectives and bolstering efficient project management practices.

·         Maintain comprehensive partner files, systematically capturing all requirements throughout the sub-grant life cycle, with a particular emphasis on scheduled payments, partner deliverables, and special educational requirements, streamlining project management processes.

·         Collaborate with senior-level managers to ensure that the sub-grant program aligns seamlessly with the project's programmatic objectives, is producing quality data to enhance the project's Monitoring and Evaluation plan within the curriculum and training sphere, ensuring effective project management.

·         Initiate modifications to existing agreements, when necessary, to ensure the successful project implementation of educational projects and compliance with administrative requirements, enhancing overall project management.

·         Organize sub-grant close-out meetings, actively supporting partners in the closing process to ensure all educational requirements are met, preparing close-out letters, and confirming the proper settlement of sub-grant funds in the context of educational initiatives and effective project management.

·         Promote GEDSI and Safeguarding efforts within Mercy Corps, actively fulfilling duties and responsibilities outlined in Mercy Corps' Safeguarding policies and reporting and response mechanisms, with a strong emphasis on educational safeguards and effective project management.

·         Perform additional duties as required, maintaining close collaboration with other components of the Program to continually enhance the curriculum, training, and educational aspects of the initiative while optimizing project management.


•     Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.

•     Create and sustain a work environment of mutual respect where team members strive to achieve excellence.

•     Support team members with information, tools and resources to improve performance & reach objectives.


Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

Interested candidates are invited to apply through the below link and submit their CV, cover letter and contacts of at least 3 referees for reference check.

 The deadline for submission is November 12, 2023.

About company

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps in Kyrgyzstan has one overall ultimate goal to contribute to the strengthening of communities and institutions, so they are better able to work together to build healthy, financially stable communities based on civil society principles. In 1994 Mercy Corps became one of the first international non-governmental organizations to work in the newly independent Kyrgyzstan. Today our programs reach more than 500,000 people in all major urban and rural communities of the country’s seven regions.

Mercy Kyrgyzstan’s flagship McGovern-Dole Food for Education and Child Nutrition program supported by the United States Department of Agriculture (USDA) is a five-year multi-sectoral program that is implemented country-wide supporting improved learning environments for children through enhancing child nutrition, school infrastructure and education policies working towards achieving sustainable national school feeding programs.

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