Finance Specialist

Information

Common information

Background

Starting from January 2011, as per decision of the Country Multisectoral Coordination Committee (CMCC) and the Global Fund to Fight AIDS, TB and Malaria (GFATM), the United Nations Development Programme in Kyrgyzstan has become Principal Recipient (PR) of three Global Fund’s grants. UNDP has set up Grants Implementation Unit which is responsible for implementation of all GFATM grants in Kyrgyzstan for which UNDP is Principal Recipient. The new Unit includes various programme, procurement, finance and M&E staff.

As a member of Grants Implementation Unit (GIU), the Finance Specialist, under the direct supervision of the Finance Manager will be responsible for ensuring the highest efficiency of GFATM grants financial management.

The Finance Specialist will process all GFATM related payments in line with UNDP procedures, tabulate and track all relevant financial reports- EFR, Sub-recipients reports, and LFA requested information. 

The initial assignment is for 6 months subject to further extension based on annual performance evaluation and funds availability.

Qualification requirements

Required Skills and Experience

Education:

• Bachelor’s degree in accounting, finance or economics.
• Trainings in accounting/finance confirmed by certificates.
• CAP, ACCA certificates are considered as an asset;

Experience:

• 4 years of relevant work experience in accounting, finances and/or audit;
• Knowledge of finance legislation of the Kyrgyz Republic
• Experience of conducting audit will be an asset;
• Expert knowledge of Excel spreadsheets and database package;
• Knowledge of UNDP/UN procedures would be an asset
• Experience working with, or Global Fund's financial policies and procedures is an asset;
• Knowledge of 1C program is an asset;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);

Language Requirements:

• Fluency in English and Russian;
• Knowledge of Kyrgyz is an asset.

Duties

Duties and Responsibilities

Summary of Key Functions:

• Full compliance with the rules, regulations and policies of UN/UNDP financial activities, registration/financial reporting system; implementation of effective internal controls, proper operation of a client-oriented financial resource management system.
• Contribution to financial planning including budgeting;
• Contribution to effective and accurate financial management of GF grants and oversight in line with GF/UNDP regulations;
• Contribution to development of finance-related reports and regular updates on the grants financial delivery;
• Implementation of operational strategies and procedures related to finances within the scope of responsibilities;
• Regularly monitor reports of financial exceptions for unusual activities and transactions and investigate unusual anomalies or transactions. Inform the supervisor of the survey results when satisfactory answers are not obtained.  
• Knowledge sharing;

Specific Responsibilities

• Assists the Finance Manager in financial management of the Global Fund’s grants funds;
• Responsible for the financial management of sub recipients assigned to his/her portfolio, including timeliness and correctness of financial reports and transferring next instalments;
• Provides advice and guidance to sub recipients and contractors concerning preparation of financial documentation;
• Ensures proper records of accounts and expenditures;
• Ensures that all transactions are executed in accordance with pertinent procedures;
• Contributes to preparation of periodic financial reports for the GF, the CCM and UNDP;
• Prepares budgets and budget revisions if required and ensures that all transactions are properly reflected in appropriated budget lines;
• Conducts monitoring visits to sub-recipients to observe financial documentation management, identifies problems and assists in their solution;
• Enters financial data into Atlas System: creates requisitions, vouchers, vendors and Atlas reports, if needed;
• Maintains contacts with UNDP Programme Associates to request funds transfer, verify financial reports, budget revisions, receipt of contributions, etc., with UNDP CO Finance unit to follow-up on payments processing;
• Performs other duties as required by the Finance Manager.

Impact of results

• The key results have an impact on the overall effectiveness of the project, both in the management of financial resources and in the success of the project's implementation.
• Good data entry, analysis and presentation of financial information contribute to the creation of a good financial management system for the project.