Administrative Assistant

Published: 13.01.2021 16:20:20
Deadline: 26.01.2021 23:59:59 The deadline for applications has expired
Salary: According to the interview results
Location: Bishkek
Type of involvement: full time

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Information

Common information

The administrative assistant ensures proper flow of office procedures, and supports the office directors / managers by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Qualification requirements

  • Experience in office administration and support services.
  • Experience in performing bookkeeping and accountancy.
  • Ability to work without supervision.
  • Excellent time management skills.
  • Exceptional communication and customer service skill.
  • Technical skills, including proficiency with Microsoft Office Programs.
  • Strong prioritization and organization skills.
  • Ability to handle confidential information.
  • Strong record keeping skills.
  • Presentation skills, including welcoming guests.
  • Ability to multitask. 
  • University education preferable in the fields of accountancy, economics, management
  • Languages: Kyrgyz (advanced), Russian (fluent), English (high / advanced)

Duties

  • Maintain fully operative office environment (equipment and supplies)
  • Manages correspondence by answering emails and sorting mail
  • Manages outgoing post and records data on special deliveries
  • Photocopies and files appropriate documents as needed
  • Drafts, formats, and prints relevant documents
  • Interacts with directors and carries out their requests
  • Creates agendas and takes meeting notes
  • Communicates with relevant agencies to arrange travel itineraries for employee
  • Arranges meetings (times, locations, and planning refreshments etc.)
  • Assists in planning and arranging events, including organising catering
  • Manages reception of visitors and look after them
  • Answers phone calls and transfers them as necessary
  • Handles expenses and billing cycles and bookkeeping (accounting)
  • Maintains stock lists and orders office supplies as needed
  • Manages staff expense requests
  • Assists in purchase orders and invoicing
  • Maintains accurate records for employee (in-out times, holiday requests, overtimes, etc.) Attends workshops and conferences when requested
  • May take care of website functions and social media profiles
  • Supporting and coordination operations and projects run by other departments on temporary basis for duties (statistical surveys, client relations...)   
  • Weekly and monthly internal (management) reporting.

Conditions

The successful candidate will be required to work in Bishkek for a minimum of 1 year on a full-time contract. 6 days a week. Business hours start at 8 AM. Shifts between members of staff to cover weekends and holidays are required. 

Please visit www.measureasia.com for further information.

Please send your CV by e-mail: info@integras.co.uk  

About company

Integras Technologies Ltd. is the leading affiliate of an internationally operating group of companies which provide high-end systems and services mainly in three areas:

- Electronics Engineering,
- Information Technologies (IT) and
- Marketing and Communications Services

including development and management of web portals, digital marketing services and technology and services supply.

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