Project Final Evaluation

Published: 13.10.2020 13:05:01
Deadline: 26.10.2020 23:59:59 The deadline for applications has expired
Salary: According to the interview results
Location: Bishkek
Type of involvement: temporary work

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Information

Common information

Search for Common Ground is seeking a consultant who can evaluate the link between” #JashStan: supporting the next wave of youth peace leaders in Kyrgyzstan” programming and shifts in social norms relating to integration of youth into local grievance mechanisms. Following our 18-month program, we are primarily interested in the behavior, norms around violence, identity, and agency. Consultant’s evaluation proposals should include a plan to analyze these shifts across gender, age, and category and 15 project target locations. Candidates’ teams should have experience evaluating significant change to explain the connection between programming, the context, and the changes observed.

The Project

The second phase  of #JashStan (youth country) “Youth as Agents of Peace and Stability in Kyrgyzstan” UNPBF-funded project aims to empower youth and involve them into decision making process, create an enabling environment to the at risk-group youth, to solve the issues and grievances youth expensed and   prevent them from possible radicalization.  

The underlying theory of change is that IF most-at-risk youth in target communities are engaged in collaborative initiatives together with existing youth leaders , key state and non-state stakeholders for a more inclusive and supportive environment for marginalized youth THEN the most-at-risk youth will gain agency and skills to become more resilient to radicalization leading to violence BECAUSE key community stakeholders and government actors will better understand the real needs and grievances of marginalized youth as well as create an opportunity for their positive contribution towards preventing radicalization and violent extremism in Kyrgyz society. 

To test this theory of change Search and local implementing partner organizations implemented two complementary activity streams. The project ensures that the activities build on each other and lead to expected results and potential risks properly mitigated. 

During Phase II, the project aimed to build a more solid community safety net for youth by empowering the most-at-risk youth to engage with important community stakeholders (youth leaders from Phase I who acted as mentors during the current phase, local-level social workers, social pedagogues, juvenile police and local and national policy makers) who played a pivotal mentorship role for the new youth. The mentors, social workers, social pedagogues and juvenile police capacitated in gender-responsive and conflict-sensitive coaching equipped with Coaching and Mentorship Techniques Guideline that a) highlighted the specific needs and grievances of the most-at-risk youth, b) informed practical tools to engage them in prevention work, and c) unpacked gender-responsive and conflict-sensitive coaching for the most-at-risk youth.

Outcome 1: The target most-at-risk youth are empowered to influence the decision-making process for more inclusive policies around marginalized youth issues. Under this outcome the project Identified the most-at-risk youth in the 15 target communities and analyzed the relationships  between vulnerability and the susceptibility of marginalized youth to radicalization; designed and conducted a conflict analysis;  developed evidence-based gender and conflict sensitive approaches; and trained the new most-at-risk youth on youth leadership and constructive advocacy skills by the coaches (social pedagogues, juvenile policemen and social workers).

 Outcome 2: The target youth are engaged and supported by a more enabling environment of key stakeholders that are responsive to the issues and grievances that most-at-risk youth face. Under this outcome, the project created a dialogue platform between target youth and stakeholders from education, law enforcement, local government, and other civic institutions;  developed a youth coaching and mentorship techniques guidelines; trained 90 most-at-risk young women and men  to constructively engage with key stakeholders;  Organized Girls Sisterhood Winter and Summer Schools for young women participants; conducted 6 workshops on positive gender norms and challenging negative machismo stereotypes, and mobilized Implementing partners and the  Phase I youth leaders to facilitate regular round-tables.

Geographic Locations

The Final Evaluation should take place in next listed 15 target locations

- Kashkar-Kyshtak, Nariman, Mirmahmudov, Halle-Anarov of Osh oblast;

- Bek-Abad, Arslanbob, Seidikum, Ak-Korgon of Jalal-Abad oblast;

- Jeti-Oguz, Saruu of Yssyk-Kol oblast;

- Ming-Kush of Naryn oblast,

- Iskra of Chui oblast;

- Manas of Talas oblast;

- Kyzyl-Kyia, Kara-Bak of Batken oblast

Timeline

The consultancy period will be from 26 October 2020 to  15 January, 2021 (approx. 84 calendar days). The consultant should be based in Kyrgyzstan. Any international travel cost and accommodation cost in Bishkek will not be paid by Search, under any circumstances, whereas the cost of accommodation outside Bishkek will be borne by Search.

Deadlines for activities:

  1.  Application Deadlines - 26 October , 2020
  2. Signing of the contract - 6 November, 2020
  3. Reviews and Inception report approval - 27 November 2020
  4. Field data collection completed - 12 December 2020
  5. Data validation and verification - 26 December 2020
  6. Draft report submission - 15 January2021
  7. Final report submission - 30 January 2021
  8. Final report approved - 14 Februyary 2021

Budget

The total budget available for the Final Evaluation is 30K USD. A detailed budget should be provided, including daily rates for personnel, and costs related to data collection (per total number of people sampled, sites for collection, analysis, and production of deliverables.

According to Search rules and regulations, service contracts must be awarded by means of a procurement procedure. The contract will be awarded to the tender offering the best price / quality ratio in accordance with the principles of transparency and fair competition and taking care to avoid any conflict of interest. Additionally, the Final Evaluation will be carried out by a consultant(s) who has a wide experience in carrying out research in peacebuilding and law reform projects.

The schedule of payment of the consultancy fee is as follows:

1. 30 % will be paid upon approval of an implementation plan and Inception Report. 

2. 20% will be paid upon data collection and data validation

3. 50% will be paid upon completion and approval of the final report (in English and summary in Russian). The prerequisite for the release of the second installment is the formal approval of the report by PBF and ILT.

Qualification requirements

Requirements of Consultant

The following skills and experience are expected by Search for our evaluator for this project:

●        Proficiency in English and [insert additional language] (written and spoken);

●        More than 5 years of experience in peacebuilding project evaluation   , including collecting data in interviews, surveys and focus groups;

●        Experience in conflict analysis and working with justice and civil society sectors;

●        Experience working with international organizations;

●        Experience conducting qualitative data collection and analysis and quantitative surveys, analysis; and report writing ( in English);

●        Familiarity and experience with contextual challenges in the geographic location(s) where the study will take place.

In addition, the consultant is required to respect the following Ethical Principles[1]:

●        Comprehensive and systematic inquiry: Consultant should make the most of the existing information and full range of stakeholders available at the time of the review. Consultant should conduct systematic, data-based inquiries. He or she should communicate his or her methods and approaches accurately and in sufficient detail to allow others to understand, interpret and critique his or her work. He or she should make clear the limitations of the review and its results.

●        Competence: Consultant should possess the abilities and skills and experience appropriate to undertake the tasks proposed and should practice within the limits of his or her professional training and competence.

●        Honesty and integrity: Consultant should be transparent with the contractor/constituent about: any conflict of interest, any change made in the negotiated project plan and the reasons why those changes were made, any risk that certain procedures or activities produce misleading review information.

●        Respect for people: Consultant respect the security, dignity and self-worth of respondents, program participants. Consultant has the responsibility to be sensitive to and respect differences amongst participants in culture, religion, gender, disability, age and ethnicity.

Selection Criteria

Consultant proposals will be selected for:

  1. Relevance of proposed methodology to the goal, objectives, and research questions for the project.
  2. Quality of proposed methods, conflict sensitivity approaches, and quality control measures.
  3. Qualifications of the candidate(s).
  4. Proposed budget in relation to proposed methodology, deliverables and team.
  5. Timeline for proposed activities.

 

[1] Adapted from the American Evaluation Association Guiding Principles for Evaluators, July 2004

Duties

Goal and Objectives of Study

The Final Evaluation presents an opportunity to assess the achievements of project #JashStan (youth country) “Youth as Agents of Peace and Stability in Kyrgyzstan”  in an inclusive way and to determine its overall added value to peacebuilding in Kyrgyz Republic, in the areas of peacebuilding and youth empowerment. In assessing the degree to which the project met its intended peacebuilding objectives and results, the evaluation aime to provide key lessons about successful peacebuilding approaches and operational practices, as well as highlight areas where the project performed less effectively than anticipated. In that sense, this project evaluation is considered to be equally about accountability as well as learning.

The main goal of the Final Evaluation is to assess the project’s Relevance, Efficiency, Effectiveness, Sustainability, Ownership, Gender Sensitivity, and  Theory of Change about how most-at-risk youth in target communities are engaged in collaborative initiatives together with existing youth leaders, key state and non-state stakeholders. This should include: (a) review of contextual shifts, (b) the extent to which the project has been able to achieve its objectives indicated in the project’s log frame, (c) the effectiveness of the intervention approaches and (d) the extent of sustainability of achievements. The approach to evaluation is expected to be grounded in the guiding principles of Search’s work: inclusive and effective participation, conflict sensitivity, Common Ground approaches, commitment to building capacity, critical engagement and valuing context-based knowledge. The evaluation will be coordinated by the local Search DM&E Officer and the entire process will be overseen by PBF representatives and Search’s Institutional Learning Team (ILT).

Key Questions of the Study

Overall next-listed  questions  the objectives of the study related to the Project Theory of Change (ToC) and key Evaluation key evaluation questions are based on OECD DAC criteria for evaluating conflict prevention and peacebuilding activities

Relevance:

-          Did the project’s theory of change clearly articulate assumptions about why the project approach is expected to produce the desired change? Was the theory of change grounded in evidence?

-          Response to external shifts: To what extent the project implementation modalities and the specific interventions are relevant to the current conflict dynamics and its impact on most vulnerable youth in the Kyrgyz Republic?

-          Project Design: Were the project activities logically set to meet the needs of the target beneficiaries to prevent them from getting involved in radical and/or violent extremists groups/actions?

-          What was the perception of the participants about the project approach and activities?

-          How was targeting the most vulnerable or at risk youth achieved? How was gender mainstreamed in the selection of participating youth?

Efficiency:

-          How efficient was the overall staffing, planning and coordination within the project (including between the six implementing partners and with stakeholders)? Have project funds and activities been delivered in a timely manner?

-          How efficient and successful was the project’s implementation approach, including procurement, number of implementing partners and other activities?How  efficiently were the resources used?

-          How well did the project collect and use data to monitor results?

Effectiveness:

-          What are the project achievements vis-a-vis the log frame? To what extent the project has been successful in achieving the objectives and outcomes desired by the project design?

-          How has this project been successful in empowering most-at-risk youth in target communities to engage in collaborative initiatives together with existing youth leaders , key state and non-state stakeholders for a more inclusive and supportive environment for marginalized youth?

-          How has the project contributed in enhancing the understanding of community stakeholders and government actors about the real needs and grievances of marginalized/at-risk youth and creating opportunities for those youth to contribute towards preventing radicalization and violent extremism in Kyrgyz society.

-          How has this project been successful in creating an enabling environment for the inclusion of key stakeholders that are responsive to the issues and grievances that most-at-risk youth face?

Sustainability and ownership:

-          What are the project exit strategies and action points developed so far? What is the potential for sustainability of the project gains so far, after the termination of this cycle of funding?

-          Is there a sustainability strategy in place? If yes, what does it include? If not, why not?

-          Has the project succeeded in building the capacities of local partners (youth centers, media entities) to sustain and own the results of the project?

 Lesson Learned, Good Practices and Potential for Scaling up:

-          What were the innovative approaches used, if any, and what were the major lessons learned from this project?

-          What worked and what did not work during the project life? What are the lessons learned from this project so far?

-          What potential is there for scaling up similar initiatives?

-          What are the opportunities created by this project as a better alternative pathway from violence- to shift norms and expectations of youth leadership, and increase opportunities to collaborate with peers and institutions?

Catalytic:

-          Was the project  programmatically catalytic?

-          Has the project funding been used to scale-up other peacebuilding work and/or has it helped to create broader platforms for peacebuilding?

Methodology and Data Collection Tools

The evaluation is meant to produce information and make recommendations that are sufficiently valid and reliable based on data and analysis. Although the detailed methodology for this evaluation will be developed by the evaluation team in consultation with the Search Team, we expect an initial well-thought out proposal. The evaluation will use both qualitative and quantitative methods of data collection.

Search welcomes innovative evaluation methodology(ies) from the evaluation team. The team should propose a methodology that responds to the evaluation questions and objectives, detailing how results will be captured among the most vulnerable youth (and how differences within this group will be captured and understood).

The chosen methodology and an explanation for why it was selected and preferable for utilization; Considering the current situation created by COVID-19 crisis, it may not be possible to do the actual field through in-person interviews and surveys. The consultant is expected to propose a methodology i) considering the COVID-19 related restrictions will be gone and we can do normal surveys and interviews in the field; and ii) the COVID-19 crisis will continue to hold ground and data will be collected through remote data collection approach. When the time for data collection will come, the methodological approach will be applied depending on the circumstances. The consultant is expected to propose a bit more elaborated approach when it comes to proposing remote data collection approaches;

However, one important aspect of this study is the quantitative survey. Consultants should explain whether they plan to conduct a sample survey, or if they plan to use another method for analyzing the project’s components of the work with justification. Nonetheless, the quantitative survey should calculate sample size based on 95% confidence level and 2.5% confidence interval/margin of error. Search expects the sample size to be at least 1500 individuals. The survey should be carried in the 15 target locations.

Deliverables

Search expects the following deliverables from the external consultant(s) as they correspond to the timeline and budget:

●        An inception report detailing the methodology, data collection tools and timeline;

●        Any necessary training of data collectors or set-up of systems for data collection;

●        Supervision and participation in data collection;

●        Oversight of data coding and analysis;

●        All original data submitted to Search;

●        A draft evaluation report in English, for review by Search staff and partners;

●        A final report in English (40 pages max in length, excluding a brief executive summary which shouldn’t be longer than 4-5 pages and appendices) consistent with Search branding and standards for evaluation. The consultant is expected to discuss and agree with the  structure of the report with the Search team while finalizing  the inception report. The report:

○        Provides a clear connection between the conflict or context assessment and the intended results, articulate the project’s ToC, and include other relevant project specifics

○        Fully explains the objectives and research questions of the Final Evaluation, limitations and methods chosen for analysis,

○        Findings respect Search’s evaluation standards, are structured around the main objectives of the study, and are presented in relation to the intended target groups. The findings should speak to the link between the project, it’s Theory of Change and its contribution to our strategy. It should explain adaptations that occurred during the project and their impact on results.

○        Recommendations should have a clear audience and be specific, accessible, and actionable.

○        Indicator table showing all indicators

○        Appendices should include detailed research instruments, list of interviewees, terms of references and evaluator(s) brief biography.

Logistical Support

Consultant(s) will be responsible for organizing their own logistics for data collection (vehicles, fuel, and drivers), and this must be budgeted into the study. Search can provide support in arranging logistics as agreed upon based on the consultant’s proposal. At least one Search staff member may be available to support data collection and logistics.

In addition, Search and partners will share the following elements with the external consultant(s): Background materials including the project proposal and logframe, M&E plan, etc.

Ethical Considerations

The consultant is expecting to assure Do No Harm and Conflict Sensitivity and inclusion principles (gender, age, ethnicity, religion, etc.) in the study. The written consents form official caregiver should be taken in case of involvement of respondents younger 14.

Data Quality Assurance and Management

The consultant is expected to take care of data quality assurance and keep track, and document accurately all datasets collected in the field. At least two steps on data quality control should be administered by the consultant. All documents including reports and raw data will be reviewed and approved by our country office and global Institutional Learning Team prior to acceptance of the final product.

Conditions

To apply, interested candidates (individuals or teams) are requested to submit the following two documents:

●        Curriculum vitae;

●        A technical proposal proposing a methodology for the baseline together with a financial proposal for the completion of the aforementioned deliverables and a short cover letter.

Note: Only two documents can be submitted, so the technical and financial proposals must be combined, along with the short cover letter.

Interested applicants who fit the requirements should apply by 23.59 October 26, 2020. Applications should include: the recent updated CV of applicant(s), a detailed timeline, financial proposal, narrative proposal, and peace of similar baseline assessment report or any appropriate paper led by the applicant and written in English (preferably) or Russian languages to emp.kyrgyzstan@sfcg.org

About company

The Organization

Search for Common Ground (SFCG) is an international non-profit organization that promotes peaceful resolution of conflicts. With headquarters in Washington, DC and a European office in Brussels, Belgium, SFCG’s mission is to transform how individuals, organizations, and governments deal with conflict - away from adversarial approaches and toward cooperative solutions. SFCG seeks to help conflicting parties understand their differences and act on their commonalities. With a total of approximately 700 staff worldwide, SFCG implements projects from 55 offices in over 34 countries, including in Africa, Asia, Europe, the Middle East, and the United States.  The organization is an exciting and rewarding place to work, with dedicated and enthusiastic staff.

SFCG has established a program in Kyrgyzstan in 2012 and works on religion and peacebuilding, conflict sensitive journalism initiatives with youth, media, government agencies, informal religious leaders and women’s groups across the country.

We are Searchers.
We are over 700 strong worldwide. We believe in our mission to end violent conflict. 
It’s our purpose - our call to action.


A Searcher understands our vision of a world where:
Differences stimulate social progress, rather than precipitate violence
Respect for and cooperation with those we disagree with is considered the norm

A Searcher is a dedicated, enthusiastic and passionate individual, committed to our values.
Shared Humanity. Empathy. Impartiality.  Inclusivity. Courage.  Hope. Humility. Audacity.

You will be joining highly motivated Searchers with a good team spirit and through commitment and dedication, have opportunities to grow.

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