Junior Finance and Administration Specialist

Published: 14.02.2020 17:43:12
Deadline: 23.02.2020 23:59:59 remained 0 days
Salary: According to the interview results
Location: Bishkek
Type of involvement: full time
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Information

Common information

Promotion of Perinatal Health in Kyrgyzstan

Qualification requirements

  • BA in business and administration with a focus on accounting or related area;
  • At least 3 years professional experience in this area;
  • basic knowledge of accounting software;
  • good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office);
  • good knowledge of English language, ideally a knowledge of German, Kyrgyz language;
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

Duties

The junior specialist finance and administration provides support in

  • dealing with all questions arising in this area;
  • identifying relevant problems and issues and assisting in formulating implementation-oriented solutions;
  • further developing instruments and assisting in introducing innovation and change;
  • managing knowledge by disseminating and documenting know-how, experience and information.

A.     Tasks

1.      Managing the daily cash fund

The junior specialist finance and administration

  • is responsible for cash based on the vouchers collected daily;
  • reconciles the cash book and cash account daily;
  • reports any surplus or shortfall in cash;
  • reports without delay if the cash holding reaches a minimum level;
  • manages incoming and outgoing correspondence/phone calls.

2.      Office Management and knowledge management

The junior specialist finance and administration

  • provides reception for visitors;
  • procures office materials and equipment;
  • photocopies and scans documents as needed;
  • regularly updates files with important contact addresses;
  • participates in internal and external (team) meetings and workshops and assists with documenting these, e.g. by writing minutes;
  • prepares and organises information materials for the officer responsible for the contract;
  • assists in data analysis and carries out small surveys under the supervision of a project professional;
  • files documents in reference folders or in DMS in line with GIZ’s filing rules;
  • assists in maintaining the monitoring database and feeding information/contributions to IDA communities.

3.   Administration, logistic and financial services

  The junior specialist finance and administration  

  • helps prepare visitor programmes, draws up travel schedules, organises transport of visitors and makes hotel and ticket reservations, helps in procuring tickets;
  • assists in obtaining visas for partner travels;
  • arranges accommodation and transfers for project staff and short-term experts;
  • procures tickets for domestic and international traffic for project staff;
  • assists in the preparation of tenders and contracts with local experts and service providers;
  • supports with checking local subsidies financial reports;
  • helps organising events and workshops within or outside the project;
  • supports cost calculation for meetings, workshops and partner events in Bishkek and in the regions.

4.      General services

The junior specialist finance and administration

  • maintains an inventory for the office;
  • bills/processes overtime applications from office and project/programme staff;
  • processes settlement of applications for the reimbursement of travel expenses;
  • draws up and updates the fee schedule for (national) individual appraisers.

5.      Other duties/additional tasks

The junior specialist finance and administration

  • performs other duties and tasks at the request of management;
  • prepare coffee or tea for visitors or by demand;
  • preparing of   meetings, workshops, etc.

Conditions

If you are interested in this vacancy, please apply by sending your CV, letter of motivation (one A4 page) and references marked «Junior Finance and Administration Specialist» to the email  vacancy-fpg@giz.kg 17:00 on 23.02.2020.

All the application documents that have been received, will be used only for the selection process of the suitable candidate for the announced position. The documents will not be disclosed to third parties.

Only short-listed candidates will be invited for an interview.

About company

Effectively, efficiently and focused on our partners – that is the way we support people and societies around the world, implementing activities aimed at enhancing the prospects and development of sustainable conditions for their own well-being. As a German federal company, GIZ is supporting the Government of the Federal Republic of Germany to implement their tasks in the field of international cooperation for sustainable development.

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